ARTICLE III: MEMBERSHIP

By-Laws of Administrative Council

SECTION 1. NUMBER, TENURE, ELECTION AND QUALIFICATIONS

For purposes of this document, the term Administrator will refer to those persons on the ADMINISTRATIVE COMPENSATION PLAN. The Council shall consist of nine (9) voting members elected from the College administration, and (2) non-voting members. The members will be nominated from each of the units as described below and voted on in a general election.

Six (6) members from the units of the area of Academic Affairs.

One (1) representative from the Library or Academic Alternatives and Instructional Support.
One (1) representative from Economic Development and Community Affairs, Business & Professional Institute and Continuing Education or Academic Planning and Assessment
Four (4) representatives from the Academic Divisions. (Preferably one from each of the Divisions; Liberal Arts, Business & Technology, Natural and Applied Sciences and Health, Social and Behavioral Sciences).

One (1) representative from Information Technology or the President’s Office.
One (1) representative from Administrative Affairs.
One (1) representative from Student Affairs.
Standing Committee (non voting) Chair of Administrators Professional Development Advisory Team.
Standing Committee (non voting) Chair of Administrative Personnel Issues.

Elections will be conducted in May, and newly elected members will be installed at the first meeting held after elections.

Any administrator may submit a name for possible election. The entire administration, except the President’s Cabinet, will be eligible to elect members of the Council. Terms will be staggered to insure continuity of the Council. Members will serve a three-year term.

A list of administrators eligible to vote for and serve as members to this council is maintained by the Office of Human Resources. Individuals occupying President’s Cabinet level positions are not eligible to vote for, or serve on, the Administrative Council.

SECTION 2. VACANCIES

When a vacancy occurs, the position will be filled from the list of eligible Administrators by a majority vote of the Administrators. Mid-term vacancies will be filled for the remainder of the term of the person leaving the position.

SECTION 3. VOTING RIGHTS

Each voting member of the Council shall have one vote on each matter submitted to a vote of the members.

SECTION 4. ABSENTEE VOTING

Absentee voting is permissible under the following conditions:

 Any Council member unable to attend a regularly scheduled Council meeting must notify the Council Chair.

 The chair shall inform the Council members of any voting issues scheduled for the next Council meeting.

 The Council member may submit in writing to the Council Chair their vote prior to or during the meeting.

SECTION 5. EXCESSIVE ABSENTEEISM

A Council member who is unable to fulfill the responsibilities of a Council member due to excessive absenteeism will be contacted by the chair. The chair will assess the member’s ability to remain on the Council. If the Council member is unable to continue on the Council due to extenuating circumstances, the chair will follow the procedure described in Article III, Section 2, Vacancies, for finding a replacement.

Back | Next