ARTICLE VI: COMMITTEES

By-Laws of Administrative Council

SECTION 1. COMMITTEES OF THE COUNCIL

A. STANDING COMMITTEES

The council, by written resolution adopted by majority of the members, may designate one or more standing committees. The written resolution will contain a specific charge to the standing committee. The committee is totally responsible to and shall report its findings and recommendations to the Council exclusively. The designation of such committees, and the delegation thereto of any authority, shall not operate to relieve the Council of any responsibility imposed upon it by these by-laws. The membership of such committees will be appointed by the Council.

(1) STANDING COMMITTEE FOR ADMINISTRATORS’ PERSONNEL ISSUES. (A.P.I)

The Council will appoint this standing committee to respond to charges from the Council regarding compensation and welfare issues affecting administrators. The standing committee will have nine (9) members approved by Administrative Council: 3 current members of Administrative Council, 2 permanent ad-hoc members (Controller and Director of Human Resources) and 4 at-large members appointed by Administrative Council. The chair of Administrative Council will select one member to chair A.P.I. for a one year term. The committee chair will sit on Administrative Council with a voice but without a vote. Two-year terms will be staggered to insure continuity on the A.P.I. standing committee.

The Council will determine, by a majority vote, which issues and matters are to be forwarded to this standing committee. This standing committee, in turn, may also request that specific issues and matters be forwarded to it from the Council. In any event, the Council will make the final determination of that which is to be forwarded to the standing committee.

The A.P.I. Committee will formally discuss administrators’ personnel issues with the President on a yearly basis.

PROCEDURE FOR FACULTY CONTRACT REVIEW

The President will transmit a copy of the faculty contract, or, in the event of a multi-year contract, any contract modifications or subsequent-year allocation agreement to the chair of the Administrative Council at the time it is distributed to the faculty.

The chair will refer the document to the A.P.I. Committee for review as to implications pertaining to administrators. A.P.I. will present to the President proposals limited to faculty benefits that are not applicable to the administrative staff within thirty (30) days of receipt of the document. Discussion will be limited to those items that the faculty have in benefits which are not applicable to the administrative staff.

The President will meet with the A.P.I. Committee within a reasonable length of time to discuss the proposals.

The A.P.I. Committee will report final recommendations to the Administrative Council. Implementation will be by agreement between the President and the Administrative Council; thereafter, presented to the Board within thirty (30) days for approval. Applicable benefits specified in the contract or agreed upon benefits to be substituted for a non-applicable contract benefit will be retroactive to the start of the fiscal year (July 1) of the year the contract goes into effect.

(2) STANDING COMMITTEE ADMINISTRATORS PROFESSIONAL DEVELOPMENT ADVISORY TEAM

The Council will appoint this standing committee, Administrators’ Professional Development Advisory Team, to provide direction for administrative professional development. Responsibilities include:

Coordinating and implementing professional development activities for administrators;

Providing research, planning, review, recommendations, and coordination with ad hoc team when needed.
The standing committee will have a maximum of ten members at least seven of which must be administrators with all cabinet areas of the college represented. Two-year terms will be staggered to insure continuity on the committee. One member will be selected by the chair of Administrative Council to be the chair for a one year term. The committee chair will sit on Administrative Council with a voice but without a vote.

B. AD HOC COMMITTEES

The chair, with the approval of a majority of members, may designate one or more ad hoc committees. The written resolution will contain a specific charge to the ad hoc committees. The committee is totally responsible to and shall report its findings and recommendations to the Council exclusively. The designation of such committees and the delegation thereto of any authority shall not operate to relieve the Council of any responsibility imposed upon it by these by-laws. The membership and chair of such committees will be appointed by the Council. Such committees will function as task forces to assist the Council in conducting appropriate studies, providing expertise in specific areas of concern to the Council, and providing input to the Council by administrative employees of the College. Each ad hoc committee will include at least one member of the Council.

SECTION 2. VACANCIES

Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointment.

SECTION 3. QUORUM

Unless otherwise provided in the resolution of the Council designating a committee, a majority of the whole committee shall constitute a quorum and an act of majority of members at a meeting at which a quorum is present shall be the act of the committee.

SECTION 4. RULES

Each committee may adopt rules for its own governance consistent with these by-laws or with rules adopted by the Council.

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