ARTICLE VII: MINUTES-OTHER RECORDS, AND ADMINISTRATORS’ FUND

By-Laws of Administrative Council

The secretary is responsible for the minutes of meetings of the Council. The minutes shall be reviewed by the chair and signed and dated prior to distribution to the members of the Council. The secretary shall regularly publish and forward copies of approved minutes to the College archivist. The chair will be responsible for maintaining a file of minutes, records of all transactions of the Council and its various committees and will transfer these records to the new chair at the end of the fiscal year.

The “Administrators’ Fund” is supported by an annual contribution from administrators at the start of each fiscal year. The amount will be set by the Administrative Council with additional fund requests made, if needed. The purpose of the Fund will be to provide considerations at times of illness or death in the family of an administrator, contributions to special purposes on behalf of administrators, and other uses for the benefit of administrators as determined by the Administrative Council. Records and files are to be maintained by a member of the Administrative Council who is selected by the Council to serve in this capacity. This person and the current chair of the Administrative Council will serve as signatories on the account. An annual report will be submitted to the Administrative Council after the conclusion of each fiscal year.

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