Item 

 Outcome 

1. Minutes of previous meeting

 Approved

2. Review Agenda

 Approved – summer schedule added by T. Cameron

3. Good News!

S. Blasi – students have been forced to get their registration appointment through their myCOD email; some are not happy

D. Metzger – she served as a Regional Director for the Nat’l. Council for Resource Development for the past year; two Foundation Trustees attended.  The Foundation Board approved a $10 million Health Care Initiative.

M. Trench - $10 million campaign $7mil will be endowment to support instructional salaries; $3mil endowment for student scholarships - looking at possible $1 million donation to start health career scholarship.  Will present on plans at later meeting

A.M. Rosen – approved $80,000 tech prep grant – working with several areas at the college

S. Mylan – Academic Support Center, Reading Writing & Speech areas, is having an Open House, Thurs_____________

J. Krusinski – Election Day today, so the campaign commercials are over.

A. Haggray – IL Virtual Campus Enrollment Report – in summer, C.O.D. was second (after Parkland) in on-line enrollment.

4. Council Chair Comments

D. Lloyd – spoke about being deliberate about how we are going to interact with those we work with.  Example of the impact of negativity from Donald Clifton’s book How Full Is Your Bucket.

Administrative Council – from Great Workplace Survey, decided to meet with Faculty Senate; last week – not yet debriefed; purpose – to get to know one another; dialogue on what we (admin & fac) can do to affect positive communication.  Reviewed role of Admin. Council – faculty thought Council made all administrative decisions; topics to revisit – AQIP, Senate members unclear on what it is, how do we integrate with what we do; college finances and how administrators think about also not clear; what can we do to streamline processes while ensuring that it is an inclusive process.  Fairly positive perspective, Council needs to determine next steps.  Any input is welcome.  Asked how Senate conducts business and shares information.  We need to understand their processes more fully.

Need to approach these meetings deliberately

5. Reports

• President & Cabinet Address on Institutional Issues

Dr. Chand – concern expressed, affecting student’s behavior – if we want them to register early, why isn’t it more evident to students; should it be more of a celebration? Retention – committee should be looking at and doing it.  That’s what AQIP is – looking at how we do & what we do together; release energies in a systematic way – efficiently & effectively.  He would like to see a single message: quality institution with quality programs that we measure and wants to approach things from our strengths.
Every decision brings controversy – pros & cons – reduce impact of down side & increase the impact of the positive side – balance attention; deal with the cons which are important to those who do not embrace pros; it’s important to bring people together to share ideas to come to the best solution. This is where high performing institutions are.  Urges us to utilize quality principles and processes.
Two seats on Board are open for April election.  In 5-6 weeks Tom & Sunil will be bringing Financial Plan forward, Leadership Council will serve as a budget advisory committee; training will be needed.  He will also be bringing to administrators for discussion.

Recommending Charles Currier as IT VP to Board at Monday meeting, to start 12/4/06;  comes from industry, no experience as Higher Ed manager, head of Chicago chapter of IT Executives.

C. Picard – two administrative positions - Dir. of Educational Partnerships, a mix of several positions (T. Fuller, L. Bollendorf & B. Regner); Assoc VP for Economic & Communicty Development – questions to Chris P.
Will be two summer 8-week terms; detail of dates will be forwarded; Board does need to approve.  He will be meeting with Associate Deans to discuss decision making process

K. Nielsen - nothing

G. Wenger – business intelligence company presentation; Harlan will chair committee to determine which we will use; Student System Investigation Task Force report is in; Sue & Donna will give more info later in the meeting.  IT Plan interviews are completed working on the written plan.

T. Ryan – holiday break…. PE, MAC & OCC will be open; others will be locked with temp down.  Must contact Public Safety to enter 12/24 – 1/2/07.  Payroll will be submitted prior with expected time people are to work; indicate days off as “holiday”.  There will be Official Communications about these. 

Changing process for cell phones.  Will use personal cell phones & be reimbursed.  Written process will be developed. 
Update on status of IT VP search – going to the Board at the committee of the whole.

6. Information Exchange

• APDAT

• API

• Leadership Council/QIC

M. Holysz – upcoming, notice to go out…. Afternoon 12/13 up to 20 people for introduction to grant writing (3 hours);  Friday, 12/15 – Holiday Luncheon, Arrowhead Golf Club; Noon-2pm, buffet, $22 per person.

T. Fuller – reviewed 6% increase end of term; SURS rep not able to arrange is working on, want a general session – Feb??
Specific questions forwarded to SURS legal dept…. 5/17 date – letter in or Board approved by; if contract not re-negotiated, will letters be honored with exception to 6%

Prelimary report from consultants in; G. Joos – conference call next week, Pres indicated GJ needs fully understanding of document. 

D. Lloyd/H. Schweer – Bernie & Ellen spoke about the Library calendar (hours);

Crisis planning discussion

Tuition increase – glitch in getting in formation out to out of district students – will increase and letters were sent; Great Workplace survey – worked thru process to decide - communication collaboration & innovation were rated the lowest and Leadership Council decided these are the things that need to be worked on.

QIC will be meeting today – series of projects chartered – working on Student Engagement student learning communities; working on documenting processes

7. Administrator Evening Duty Update

J. Martner – effective Oct 30th; 5-7pm must be on-campus & on-call until 10pm.  Changes to handbook being worked on…. Meeting with Lt. Mullen what is Public Safety’s responsibility, what are our responsibility and when to call Cabinet members.  College cell phone will be used; Cabinet phone numbers will be programmed.

8. Holiday Break – IT Approach

D. Berliner – IT staff reviewed mainframe applications for use & availability, met with administrators in charge of different processes; detailed email will be sent out in early Dec.; 1/5 payroll will run early, grades will be run after break and pre-req. failure to meet drop, etc….. web registration, touch-tone will be up except reg. holidays,,,,, IT staff are planning for systems maintenance, NOT Individual, NO HELP desk; same is true for telephones; Helpdesk down 5:00pm, Sat, 12/23/06 through 7:00 am, Wed., 1/3/07

9. MyCOD Employee Portal

D. Berliner – reported on the new user group for the employee portal; B. Reed, J. Barillari, J. Parke are administrator reps.  Enhancement in progress as a result of an Action Plan - portlet for college forums; public folders will go away; HR forms will be first; Public Info forms will be next; if you have forms on Public Folders, contact Donna to move; will be able to view, print and search for forms; also, department will be able to maintain; no electronic signature yet.

10. Student System Recommendation Report

D. Berliner/S. Blasi -  handout is draft; recommendation to purchase Datatel; Cabinet suggested improvements, LC today, next Thurs goes to Board for Information.  Reviewed process (five phases) and team’s recommendation.  J. Harney will serve as Implementation Team Chair; will have consultant from Datatel to work with team.  Thanks to

11. Business Intelligence Software

H. Schweer – received charge, core team to get things started, additional people will be identified to serve.  Determine needs, identify other vendors; will be main ad hoc reporting system to the new student system.

12. Other

S. Blasi reported that student schedule has been separated into two documents - account summary, bill payment info AND student schedule which indicates when each class begins and ends.

T. Fuller & J. Parke will continue – Westmont, Addison, TCD (lunch at Bistro 301 - restaurant in TCD), on Nov 30th.

Questions were raised about the planning for In-Service Day – Mark & Ann Marie are administrative reps.  Council will work on input.  Is it for faculty or is it truly college-wide? 

13.  Summer Schedule

C. Picard in his report. 

14. Agenda Items for Next Administrator’s Meeting

Build Agenda
Ethics Training – will follow up with TLC staff and report at Dec. meeting
A Drop for Your Bucket forms were available to utilize