Item 

 Outcome 

 1. Minutes of previous meeting 

 Approved
D.Metzger & M.Trench made a correction in the Good News section. (updated copy to J. Martner)

 2. Review Agenda

 Approved - added

 3. Update on ethics training 

There will a two-week opportunity for those who did not complete the on-line training (400+ - mostly part-time faculty) to take the training. If people do not, they will have to be terminated.  This is an annual requirement; the on-line training will be in August each year.  Questions: Students & other new hires will get the training packet from HR when they complete tax forms. Independent contractors are not required to take the training; if no payroll check, no training required.
Time reporting as per the state ethics law? Each individual is required to report within accuracy of 15 minutes. Waiting for ICCB to develop a system we can all use.

 4. Good News!

S.Chand – introduced Chuck Currier, new VP IT, started yesterday, will work with Gary till the end of the term.  Resume was sent via email. 
K. Nielsen – thanks to Sue Blasi & Donna Berliner for their Board presentation on the new student system and for taking on the leadership of that project and handling several difficult situations; G. Wenger was also a big support.
M. Sussman – the newest edition of Career Focus will be going out to 99,000 district residents.  It looks great (re-designed) thanks to Brian Kleeman and other Public Information staff.  Features adults changing careers.
L. Barger – Agrees that the new Career Focus is a terrific issue, an eye-grabber, and commends Meryl Sussman for taking the lead.
A. Hentschel – Fine & Applied Arts has been chosen by Bellwood School District 88 to help improve their K-12 Arts Program by utilizing our faculty as mentors; they will be on campus tomorrow, 12/6.

 5. Reports

• President & Cabinet Address on Institutional Issues

Dr. Chand – glad to see enrollment picking up, expects we’re all working to get Fall students back. Thanks to M. Sussman for her work just mentioned.  He believes we will have 2-3 years of re-building our student population.  Encourages everyone to see the wonderful exhibit in Library, and thanks to B. Fradkin & E. Sutton for their work on yesterday’s reception of Chinese photographers and artists.  Outside the Board Room we can see the display of former trustees of College which will be unveiled tonight, many former trustee will be present.  The all-college holiday party is this Friday; hopes we’ll all attend.  Monday’s Board meeting – close to finishing the contract for the FMP Program Manager – Rise &  Company, large, global company.  Also the contracts for the Construction Manager for HCNS & TEC (Gilbane) should also be completed.  Work on the RFP for the renovation of BIC & SRC will begin soon.  Work cannot begin until other 2 buildings are completed.  Meticulous planning will be required in the meantime; he hopes to have a firm on board by spring.  Student Administrative System purchase will also be up for vote on Monday; we hope to bring hardware on by March; will need to work quickly on back filling positions so that transition work can begin.  J. Harney will chair committee.  Business Intelligence software will also be coming soon.  College Dashboard Indicators, which are closely allied with quality improvement processes, will be displayed in the Board Room, and the Board will need to be trained on how to monitor these and their role.  Received notification from Faculty Senate intent to negotiate new contract, that will start early in the new year.  Have not decided on how we will negotiate or what kind of team will be at the table.

C. Picard – Nothing to report

K. Nielsen – Nothing to report

G. Wenger – he is working to finalize the student system.  There will be a multiple leveled committee structure; many administrators will be asked to serve as sub-group leaders; Cabinet will decide on Monday.  This is his last Administrator meeting; March 1985 was his first.  It’s been true joy to work with all of us…and he has worked with all of us.  He hopes he & his team have served us well.  Will be difficult to leave… will miss us.

T. Ryan – not present

 6. Information Exchange

• APDAT

• API

M. Holysz – grant training will be next Wed. at 1pm; there are a few seats left  Gloria Hunter, consultant will be providing training.  The Holiday Luncheon is Fri., 12/15, 12-2pm at Arrowhead Country Club.

T. Fuller – Two questions regarding exception to 6% increase rules were answered by SURS.  If someone turns in their letter prior to 5/17 (end of current contract), they would get the exception; if contract is not renegotiated by 5/18 & current contract is in place, you would still be grandfathered in and get exception.
Consultant’s report on administrator compensation – G. Joos gave feedback to consultants & report is now with Dr. Chand.

D. Lloyd – Administrative Council met with T. Ryan about Future Financial Analysis; Ryan will be talking with constituency groups about it and then at the Administrator meeting.  There were questions at the last meeting about In-service Days.  Council met with G. Joos and will talk with Dr. C. before providing input to committee on the role of these days – are they primarily for faculty or for all college groups.  Council has decided to begin posting minutes on web board as other groups do.

H. Schweer & J. Collins – this will be standing item at meetings.  Reviewed handout – matrix; provides more info IEC & QIC activity.  Will be shared will constituency leaders periodically to keep it “on the front burner”.  
There was a question about which group is handling the communication of what the other teams not on the matrix are doing.  D. Kalus spoke as leader of the Valuing People Internal Communications Team: They are reviewing the 25 recommendations from initial report and will have 5 Quick start recommendations after their meeting next week.  They will then go on to 5-6 later start recommendations.  Their charge was to put together recommendations (a plan).

Who has responsibility for communicating progress on all the projects from the teams? – QIC  (EIC & LC) which will be working on how to do this.  There will be some sort of newsletter, webpage and direct communication with constituency leadership (LC is part of QIC). 

Is this matrix available publicly?  Yes, it will be on the website.
IEC is working on general college communication about the QIPs.  This matrix is the first attempt that gives a snaphot; then individuals can contact someone on IEC or Team with questions.  There is an IEC website, newsletter at least once each term.  C. Stablein and J. Larwill are subteam working on this communication. 

There was a concern about using the “old” team forms.  The forms have been modified (on website)  All info on previous teams will be there also.  Working on overview of quality process at COD – avail next month.  Biggest issue – QIC – trying to get QIC to understand its role to promote and manage quality efforts at college.

Upcoming “quality check-up site visit” – Noon, April 25 – Noon, April 27, 2007; 2 evaluators will be on campus representing the Higher Learning Commission. Evaluators will try to help us move our quality efforts forward; we want to tell them what we’re struggling with.  Many administrators will be involved. There will be two reports submitted prior to the visit; Joe will ask for info from us.  The on-site itinerary not set; they will meet with various groups like QIC, IEC, active QIP teams, cabinet, etc.  There will be an open meeting that everyone is invited to.  Planning group – leadership of faculty, classified & administrators - will iron out details of visit.  Very different type of site visit than in past, very open. W.Tetlow & B. Fradkin have been trained to do this so may be able to give insights.  

 7. Administrator Evening Duty Guidebook

J. Abel/J. Martner – looking for comments on draft sent last week.  Administrative Council will take forward to Cabinet.  Several thanked the committee for their work.

 8. Gifts for Retiring Administrators

D. Lloyd – customary to celebrate those retiring in spring and have given a gift.  Council discussed how to approach.  After discussion it was decided that a personal gift will be given unless individual indicates desire for other, which they can specify.

 9. Announcements

Information
Nuga – G. Krusinski behaved quite nicely at the Manor Care Nursing home so they let him go home on Sat.  He will be in therapy 3 times a week.  He send thanks and appreciation for the visits, cards, calls & prayers.

D. Lloyd – Brown Bag Lunch, 12/11 @ Noon – targeted at Faculty “So You Want To Be an Administrator?”  B. Fradkin with others who have transitioned from faculty will share what it’s like and answer questions.
Regular Administrator Brown Bag next week will be cancelled due to holiday celebration.

Chair comments – Wish happiest of holidays!  Hope all will join on Friday; important to others to see administrators there.

 10. Agenda Items for Next Administrator’s Meeting

 Build agenda